No

Details

Action Point

1.

 Minutes from previous meeting

  None were read.

2.

 Chair Report

 No report was given.

3.

 Heads Report

  No report was given.

4. 

 Treasurers Report

  No report was given.

5.

 Role of the PTA

  It was confirmed that the role of the PTA was to

  raise funds and hold events for the extras that the

  children could enjoy e.g. drum workshops, play

  equipment, discos etc. No monetary figure is set for

  the year but the aim is to raise as much as possible.

  The PTA also  provides a social network for the

  parents and staff of the Rosary School.

6.

 Cheque Signatories

 Currently Rachael Freeman and Katie Glassonbury are

 the only signatories.

 It was discussed that another signatory should be

 taken on in case of safety reasons if the Chair and

 Treasurer were unavailable, however, no monies are

 to be spent with prior agreement.

RF/SH

7.

 Church Liaison Officer

 Jo McLoughlin was assigned to be Church Liaison

 Officer for the School and Church. This role will

 help the relationship between Beeches Green

 Church and The Rosary when it comes to events

 such as bazaars etc.

JM

8.

  Cake Sale – Friday 23 October 2009

  To include a pumpkin exhibition and a toys and books

  sale to be held after school in the school hall. Rachael

  to confirm with Mrs Savory that this is acceptable.

  Lots of help and support was offered by all the

  committee members.

RF/MK

9.

  Drop-in Meeting for all Committee Members -

  Friday 6  November 2009

   To be held between 2.00 – 3.30 pm at school in the

   Staff Room. This will be a very informal chat giving people the chance to socialise and get to know the PTA better.

ALL

10.

 Polish Independence Day -

 Friday 10 November 2009

 The PTA to speak to school and help where needed

  should the school wish to arrange a Polish Awareness

  Event to celebrate this day.

RF/JB

11.

   Christmas Fayre – Saturday 28 November 2009

  To be held in the afternoon in the hall with various

   stalls and attractions.  Sonia Harte to co-ordinate

   the event and keep the Chair and all committee

   members informed of plans and activities.

SH

12.

  Calendars and cards

  It was discussed having packs of Christmas Cards

   that the children had drawn pictures on should be

   printed and sold. Rachael Freeman needed to confirm

   this was Ok with Mrs Savory before going ahead and

   if so it was decided that one pack for each year of

   class year would be best and Rachael Underwood

   offered to investigate the cost of printing for this.

RF/RU

13.

 Summer Fete – Saturday 19 June 2010

 It was confirmed that this event will go ahead on this

 date and everybody to think of ideas. Rachael Freeman

 and Mandy Kinsella to co-ordinate activities.

RF/MK

14.

 Holy Communion – Sunday 27 June 2010

 The PTA were informed of the date.

15.

 Cattle Country – Thursday 22 July 2010

 This date has been confirmed and approved by the

 

  committee. Rachael Freeman to confirm this booking.

 

RF

16.

 General Ideas

 The following ideas were suggested for the following

  events to raise funds:

·         An Indulgence Evening – featuring beauty therapists, pampering treatments etc.

·         Valentines Disco – fancy dress

·         100 club – lottery

·         DVD/Film evening for the children.

·         Christmas Fayre – chocolate tombola, home made cooking items, face painting.

·         Summer Fete – heroes theme, football tournament, bouncy castles (already booked), childrens entertainer.

Some of these ideas will be used in future events

17.

  Governor Building/IT Fund

  Paula Smith gave an official letter to the PTA to

   thank them for £2000, which was donated to the

   Rosary Building and IT Fund from funds raised. This

   money redeemed £20,000, which was used for

   building the Pavillion and the purchase of the play

   equipment etc. 

18.

 Welcome Letter

 It was discussed that a welcome letter be written to

 the new Reception class parents to raise awareness of

 the PTA and its role and to ensure that they feel

 welcome. It was felt this was important due to the

 forthcoming Christmas Church Bazaar.

MK

19.

 PTA Accounts

 The accounts need to be signed off from 2008/2009.

 Rachael Freeman will take the books to the accountant

 for Katie.

RF

20.

 Fund Update from PTA to Parents

  On the return of the account books it was agreed that

  an update of the funds raised and how it has been

  used should be included in a future PTA Newsletter.

RF

21.

 PTA Folder in School Reception

 It was agreed that the agendas, minutes and

  newsletters should be available for everyone in a PTA

  Folder situated in the reception area.

CN

22.   

 Date of Next Meeting

 It was decided that the PTA should meet on the

 second Monday of each month.

 Monday 9 November 2009 at 8.00 pm at the Nelson

 would be the next meeting date. Please try to be

 present there will be lots to discuss

 and organise.

All